Grey County Project Links Council Agendas, Recordings and Documents Into Searchable Meeting Records

A civic coding project aims to let residents trace a council decision from its meeting notice through the agenda item, recorded discussion, and supporting documents. Its inventory covered 84 retained Grey County meetings, with 83 having agenda PDFs and 74 listing video URL fields. Because official links can change or go dead, the system gives each meeting a stable identity and preserves file copies under content-based links. When a meeting had an agenda but no recording, the pipeline generated a structured HTML summary from the agenda PDF alone. The team designed the system so an agenda package alone is enough to create a valid, navigable meeting record.