Stale Approvals: Why AI Workflows Should Recheck Drafts Before Executing Them
A refund approved by a reviewer can become outdated if the customer sends a new message before the workflow runs it. This stale approval problem is common in human-in-the-loop AI workflows as volume grows. The proposed fix is to approve a specific snapshot of the action, using a fingerprint built from the details that would change the decision, such as new messages, order status, and amount. Before executing, the system compares the current context against that fingerprint and sends the action back to a reviewer if it no longer matches. An idempotency key is also recommended so that retries do not process a refund twice.
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