Mautic Docs Maintainer Builds Custom PR Tracker to Manage 90+ Open Reviews

The sole maintainer of Mautic's documentation built a custom tracking system after the AI tool Promptless generated over 90 open pull requests simultaneously, each requiring distinct actions such as reviews, reminders, escalations, or branch fixes. Mautic supports seven active version branches spanning versions 5 through 8, meaning a single documentation change often needs to be copied across multiple branches through a process called backporting. With up to three different contributors potentially responsible for the same PR, and branch targeting dependent on details from the linked code PR rather than the docs PR itself, manual tracking became unmanageable. The workflow involves several sequential steps — from Promptless drafting a PR while code is still in review, to author sign-off, style guide checks by the Education Team, and final merge — each with its own follow-up and escalation timelines. The tracker was developed to prevent updates from being missed across branches and to keep every PR moving through the pipeline without relying on memory alone.