How to Handle a Colleague Who Relies on Long Voice Notes

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A colleague who sends frequent long voice notes can make work harder to track, since recordings cannot be skimmed or searched easily. The article notes that people often choose voice for good reasons, such as speed, dyslexia, or thinking aloud, so requests should focus on your needs rather than criticize them. A suggested approach is asking for a single written line summarizing the key point of anything actionable. Using transcript features or proposing a short call for complex topics can also help. Replying in writing with your understanding confirms decisions and creates a findable record, while voice notes remain appropriate for personal or sensitive messages.

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