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How a Real-World Data Migration Unfolds Across Eight Structured Stages

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A detailed walkthrough traces a fictional but realistically shaped data migration for Northwind Care Services, moving from CareTrack 4.2 to the Meridian Care Platform. The project, which kicked off on 23 February 2026, involves transferring 1,482 client records, nearly 59,000 visits, and over 6,000 documents, with a planned go-live date of 3 August 2026. The migration is structured around eight stages, each ending at a signed checkpoint called a gate, where one named person formally approves progress in writing. A key early decision — naming J. Okafor as the sole data owner — streamlined five months of field-level queries, while excluding pre-2019 records cut the total data volume by roughly one third. The walkthrough is presented as a learning resource, capturing the project mid-cutover with six of eight gates signed, to illustrate what a live migration looks like before completion.

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