Enforcing Approval Workflows at the Ledger Level, Not Just in the UI
Many business applications only enforce document approvals through interface controls, which fails when documents are posted via imports, APIs, background jobs, or new screens. The article argues that approval checks belong at the lowest data layer, running in the same transaction that changes a document's status regardless of how the change was initiated. It recommends treating approval as part of a document's lifecycle, blocking posting unless approved, and locking financial fields once approval begins. Approval rules are proposed as stored data, snapshotted onto each document at submission and assigned to roles rather than individuals. Finally, it suggests hash-chained audit logs so that silent edits to records become detectable.
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