Developer builds multi-project AI task system after Claude Code exposed workflow gaps

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A developer working across ten projects with Claude Code found their simple per-project TODO.md system breaking down, with ideas getting lost, no cross-project prioritisation, and some projects going ignored for weeks. A Claude Code session revealed that 221 of 254 queued orders had been created by AI sessions, with the system's largest mailbox being the tooling improving itself. To address this, the developer built a centralised intake system where all ideas funnel into a single collection point before routing to individual project lists. Two automated background processes handle sorting every 15 minutes and execute approved orders every 30 minutes, deliberately without AI involvement in the sorting step. After writing an eight-section operator manual for themselves, the developer noted that any tool requiring a manual for its sole user signals how organically — and sometimes ungainly — it has grown.

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