AI Agent Cuts Workshop Prep to 20 Minutes Using Machine-Readable Activity Files

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A workshop facilitator describes how the usual evening of mechanical prep work, such as checking run sheets, listing props, and building forms, can be handled by an AI agent. The problem was that AI tools could not access the facilitator's materials, so the author made activity folders machine-readable using a SKILL.md format with metadata and prep commands. An agent can discover activities through a published index, install them, and generate a prep checklist from the folder contents. The workflow also covers building registration and assessment forms through an open-source FormLM CLI and MCP server. The author says this leaves more time for the human work of planning the debrief.

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